So looking at planetlotus.org today I noticed a blog entry entitled Save as EML in Notes 8.5.2 Can’t be Disabled? and I’m confused as to why this is really a problem. I logged into Bleedyellow to write a comment but for some reason comments are disabled on that blog so here is what I would have said in my response.
In the blog entry it is stated that “US-based companies subject to the Federal Rules of Civil Procedure and the vexing and huge costs of email ediscovery in civil matters, would have the scope increase for email searches to many other places, which will add much more cost.”. If this is the case then you need to seriously reevaluate your email eDiscovery system because the only way to ensure that eDiscovery is 100% successful is to capture all emails before they hit the users inbox, either through an addin task on the server or even using the built-in Domino Journal feature. Once the email has been captured by the server you have a record of that email no matter what the end user does. They can delete it, they can edit it, they can copy/paste the test to somewhere else and now, with 8.5.2, they can export it an an eml file.
When your legal department needs to do an eDiscovery search of emails they do the search on the emails that were captured by the server. It is a single place for them to look at all emails and be safe in the knowledge that all the emails to ever go through the server are there and unaltered.
if your eDiscovery system is capturing emails AFTER they have hit the users inbox then there is no way to guarantee that the emails haven’t been deleted or altered. Any legal search of emails in such a system would not generate valid results.
The case for having the ability to be able to disable the export to eml function in Domino is, in my opinion, null and void. Legal departments shouldn’t have to care about what happened to an email after the user has received it as long as they have proper records of the emails when the user received it.